Companies are embracing the digital transformation age and, as a result, are automating workflows to increase productivity, reduce human errors, and eliminate repetitive tasks. Doing this requires business workflow management software you can rely on that won't break the bank.

According to a global survey, 95% of engineering and IT professionals say organizations have begun prioritizing business workflow automation in recent years. Yet, if you're a small to medium-sized business, you probably can't afford to hire a team of IT andDevOps professionals to do this for you. 

95% of engineering and IT professionals say organizations have begun to prioritize business workflow automation in recent years.

You'll need to integrate a workflow automation software that you can adopt quickly and efficiently. How do you choose between all the platforms on the market? 

Consider why you need an automated workflow solution. That will help you determine which one will meet your organizational needs. First, let's look at why choosing the right automation software is vital for your business.

5 Reasons to Choose the Right Workflow Automation Software

While not every organization needs to automate its workflows, around 60% of occupations have at least 30% of processes they could automate. The more technical your industry is, the more automation you require. 

An example of 820 roles in various occupations that could utilize workflow automation solutions.
An example of 820 roles in various occupations that could utilize workflow automation solutions.

Roughly 75% of companies that implement business workflow tools save the equivalent of over 4 hours of employee time in the average 40-hour workweek. 

75% of companies that implement business workflow tools save the equivalent of over 4 hours in the average 40-hour workweek per employee.

That's just one reason why choosing the right workflow automation software is vital for business. Here are the other five to consider:

1.  Adds a Safety Net to Your Business

Approximately 88% of data breaches result from human errors in the workplace.Most are accidental and unintentional. However, these breaches can cost your organization significantly.

88% of data breaches result from human errors in the workplace. These breaches cost companies substantial revenue loss. Automation reduced these costly errors.

Not only does it cost your business money to rectify. You also lose reputation with your customers. 

For example, in June 2021, Audi announced a data breach that exposed drivers' license numbers and other crucial personal information. This news left customers feeling uneasy, and many lost confidence in the auto manufacturer.  

Not only did the company lose revenue from this, but they also offered customers a courtesy enrollment in credit protection services. Audi had to pick up that tab. 

Business workflow tools reduce human error. This protection offers a safety net for your business to avoid costly mistakes such as these.

2. Catch Problems Early, Before They Impact Customers

Human error is not the only concern for organizations. Some workflows and processes are inefficient. 

These inefficiencies can adversely impact your customers and their experience with your brand. Business process workflow software can catch policies and procedures that may affect customers. 

For example, if you own or manage an ecommerce store and one of your developers unintentionally deletes a configuration file, workflow automation can catch this error. It does this before it crashes your system, and your customers continue to shop without disruption. 

3. No-Code Builders are Fast to Launch

When selecting a workflow automation software, you want to get a no-code or low-code solution. If you don't have a dedicated IT department (or DevOps team), a no-code program is really the only way to go.

Major differences between no-code and low-code workflow automation builders are no-code builders enable any user to build apps, eliminate dependency on developers, and are pre-configured.
Major differences between no-code and low-code workflow automation builders are no-code builders enable any user to build apps, eliminate dependency on developers, and are pre-configured.

The next-generation of no-code builders are fast to launch, take little skills on your part to manage, and allow you to deploy complex workflows in minutes versus hours or days.

4. Ten Times Cheaper Than Custom Development

When you select the right workflow automation tool, you can count on them being up to ten times cheaper than customer development. Hiring a company to develop your workflow automation platform will cost you tens of thousands of dollars. 

For example, BP Logix boasts a low-code workflow automation solution that will customize your platform and manage that system for you.However, you don't own the code, and their starting price is $2,450 per month for their services. 

Trivial offers its Startup plan for $50 a month. Their automation solution boasts a no-code builder, and you own the code. That way, you can customize and export your code anywhere at any time. 

5. Allows You to Export Source Code

You shouldn’t have the worry about automation software providers locking you into lengthy contract agreements that don’t allow you to move into self-hosting processes. The right automation software will allow you to export source code so that you can self-host effectively without requiring long-term commitments.  

The right automation software will allow you to export source code so that you can self-host effectively without requiring long-term commitments.

FAQ About Automation Workflow Solutions

Here are some frequently asked questions people ask when choosing the best workflow automation software for their businesses:

What are the top workflow automation platforms available?

Several automation tools are on the market suited for small to medium-sized businesses.They each have their pros and cons regarding what they offer. The top five are: 

  • Trivial
  • Zapier
  • Integromat
  • Automate.io
  • BP Logix

Some pros for these brands are that they offer a free trial, allowing you to try out their software before committing. Some deliver easy integration and mobile access, but not all do. Many don’t offer drag-and-drop or no-code programming.

Another issue is that many of the brands listed above are costly. The only brand in the above list that offers no-code programming with no long-term agreements locking you in is Trivial. Also, the software is entirely affordable for businesses of all sizes.

Another benefit of using Trivial automation software is its supported platforms. They work with GitHub, HubSpot, Salesforce, and Shopify, to name a few.

What is the cost as your business grows?

Every provider will have their own rates based on the needs of your business.However, you will want to choose one that will grow with you and charge you according to your specific business size.

  • Trivial: This brand offers a Free Forever platform that costs you nothing, with 10,000 requests allowed per month. They also have Startup packages for new businesses for $50 a month and aPro plan for $500 with more advanced features and 1 million requests allowed.They even offer an Enterprise level (prices vary on your company’s need).
  • Zapier: Their Startup package is around $30 a month, but it is limited, allowing only 750 actions. Their Professional package is $73.50, and the Company package is as much as $898.50 per month.
  • Integromat: A Basic service from Integromat is $9 per month, but this platform is limited to 10,000 operations each month. They have a Business plan for $99 a month, equivalent to Trivial’s Startup plan, which is half the cost. They also offer a Platinum plan for $299 with only 800,000 operations.
  • Automate.io: These plans range from $9.99 to $159 for their business plan. They also offer a Free plan, but you only get300 action requests with this plan. You get 30,000 actions with their Growth plan (which costs $79/month).
  • BPLogix: They offer a low-code workflow automation platform starting at $2,450 per month.They have an App platform for $1,250 a month. They also offer a platform forHigher Education facilities for $1,667.

Can you export your source code?

Yes. With the right automation software, you should be able to export your source code. Do you have to start over if you leave the platform? With some programs, you may have to unless you choose a platform where you own your source code. With the best automation platform, you will always own your source code.  

Build Better Business Workflow Automation with Trivial

When choosing a workflow automation platform, you want one that will scale as your business grows. At Trivial, our mission is to provide inclusive software development for companies of any size. 

Not every company can hire extensive IT and DevOps teams. We believe that every organization should benefit from process automation, regardless of their skillsets. 

Our vision is to help you grow yours without sacrificing quality. Try Trivial for free today and see how we can help you automate your workflow processes.